Database Conference in Vienna

Welcome to my fundraiser page! Before I dive into the "what" I am trying to raise funds for, I want to tell you about myself and the passion that I have for information organization.

I am an emerging professional in the career fields of Viscual Resources and Digital Asset Management. I obtained a Bachelors in art history from the University of Southern Maine, and went on to Graduate studies at Simmons College, earning a Masters of Science in information organization (specifically image/database management and digital archiving).

I wrote my graduate thesis on new methods of organizing and cataloguing museums' physical photographic collections in databases.  It is this thesis topic which has propelled me in my naiscent career so far.

I have landed an ideal job at a world-renowned institution, the Worcester Art Museum (WAM). At WAM, I now oversee a phenomenal photographic archive as well as organize and maintain the digital images created on a daily basis.  Very little organization existed with the images when I came on board, so I was able to apply my newly researched methods of organization from the beginning, and have since developed it further so its applicable in any art museum or archive.  To learn more about my professional accomplishments, please visit my LinkedIn Profile!

After over a year of planning, implementation and research, I decided to "shoot for the stars" and submit a proposal to an international conference held by the company who database we use, Gallery Systems. The conference is called Collective Imagination and it brings together an international audience of colleagues and peers who face similar challenges with representing collections in a digital world.

Here is  my proposal:

In order to manage its analog photographic archive, the Worcester Art Museum has been cataloguing object images into the Media Module of TMS. Following the digital preservation guidelines of the Digital Curation Center Lifecycle Model (DCC), the Functional Requirements of Bibliographic Reference (FRBR) method of organization was selected as the preferred cataloguing standard to represent digital assets with their analog parents. This presentation looks at the archival cataloguing workflow and areas of FRBR application in a collection management system, including advantages in clarity of metadata for analog and born-digital images. Slides presented in English and German.

[To summarize: there are specific methods of organization outside of traditional museum registrar practice, that can be applied to photographic archive organization.  My proposal focused specifically on The Museum System (TMS), which is the database provided by Gallery Systems.  I catalogue photographs in that database and want to discuss the how and why on an international stage.]

Much to my surprise, the proposal was accepted a mere 15 minutes after submitting it!  By being accepted, my registration fees for the conference have been waived, which already saves me over $300!  Now I just need to get there!  Unfortunatley my homebase institution is still recovering from the 2008 financial crisis, so an international conference such as this is not in the cards for the next fiscal year.

That is why I need your help to make this a reality.  To be accepted at a conference of this caliber is beyond my wildest expectations.  It's a topic that I'm passionate in, which I hope others will learn and be inspired by.  Our digital and analog images matter in order to represent our present day as future history.

From $1 to $100, any amount donated will be phenomenally appreciated and will help alleviate the financial stress of attending this conference.

I'm a quilter/sewer on the side, so I hope you enjoy the rewards offered for some of the higher-up levels! Here is my Etsy store, CreativelyHobbit where you can check out some of the bag styles and quilts that are available.
  • Anonymous 
    • $25 
    • 85 mos
  • Anonymous 
    • $30 
    • 85 mos
  • Anonymous 
    • $30 
    • 85 mos
  • Nana Gillis 
    • $500 (Offline)
    • 85 mos
  • Robert Spaziano 
    • $100 
    • 85 mos
See all

Organizer

Sarah Gillis 
Organizer
Worcester, MA
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